Job Description

Who we are

Together, we’re on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It’s a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world’s leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization’s Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we’re always looking for new ways to continue making a difference, and new people to make a difference with.

The opportunity

We are seeking a highly organized and proactive  Office Administrator & Management Assistant to ensure the smooth operation of our office and provide comprehensive support to the management team. This role is central to maintaining an efficient, well-functioning workplace and includes responsibilities that span office administration, executive assistance, and coordination with internal and external stakeholders .

Why Join Us?

• Impactful Role: Be the backbone of our office operations and a trusted partner to the leadership team.
• Dynamic Environment: Work in a fast-paced, collaborative setting where your organizational skills truly make a difference.
• Professional Growth: Gain exposure to executive-level decision-making and project coordination.
• Modern Workspace: Enjoy a well-equipped office in the heart of New Belgrade.
• Inclusive Culture: Join a team that values integrity, respect, and continuous improvement.

How you’ll spend your day

Office Administration (Primary Focus)

• Office Operations: Manage day-to-day office activities, including maintaining supplies, coordinating with vendors, and ensuring a professional and organized environment.
• Facilities & Equipment: Oversee office maintenance, liaise with building management, and ensure all equipment is functional.
• Record Management: Maintain accurate files, databases, and documentation for compliance and easy retrieval.
• Expense & Invoice Processing Track office & travel related budgets, process invoices, and manage related expense reports
• Reception Duties: Welcome visitors, manage incoming calls, and handle general inquiries.

Executive & Team Support

• Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for executives.
• Communication Handling: Manage emails, phone calls, and correspondence on behalf of executives.
• Meeting Coordination: Prepare agendas, take minutes, and follow up on action items.
• Document Preparation: Draft reports, presentations, and correspondence as needed.
• Confidentiality: Handle sensitive information with the highest level of discretion.

Project & Stakeholder Coordination

• Project Assistance: Support various projects by conducting research, compiling data, and creating reports.
• Stakeholder Liaison: Act as a point of contact between the office, management team, and internal/external stakeholders.

Your experience and qualifications

• Education: Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Experience: 3+ years in office administration or executive support roles.
• Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools (Google Calendar, Zoom, Microsoft Teams).
• Communication Skills: Strong verbal and written communication skills (English & Serbian).
• Organizational Skills: Exceptional ability to multitask, prioritize, and meet deadlines.
• Problem-Solving: Proactive approach with strong decision-making abilities.
• Discretion & Confidentiality: Ability to handle confidential information with integrity and professionalism.

Preferred Qualifications

• Experience in a corporate or management-level setting.
• Familiarity with project management tools (Asana, Trello, Monday.com).
• Ability to adapt to changing priorities and work under pressure.

Already Working @TEVA?

If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply:  Internal Career Site

The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.

Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

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