Senior Administrative Assistant Job at Mindlance, Cupertino, CA

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  • Mindlance
  • Cupertino, CA

Job Description

Job Details:

Job Title: Administrative Assistant IV

Job Duration: 12 - month contract (Possibility for extension)

Job Location: Cupertino CA – Hybrid

Description

  • As an Administrative Assistant within Client Store Online, you are the right hand and partner to your leaders on the Digital Experience and Merchandising Team.
  • You play a central role, connecting teams and managing key information.
  • You have the ability to see around corners, as you anticipate needs and problem solve effectively.
  • You are organized and a strategic thinker that can make the right decisions that support your leader’s priorities.
  • You are a team player that works collaboratively with other Administrative Assistants on the Client Store Online team, across Retail.
  • Manage assigned leader’s management systems, consisting of highly complex calendars that often require frequent rescheduling
  • Coordinate travel arrangements, visa requirements and expense reporting with precision
  • Oversee and coordinate managed meeting rooms
  • Support employee engagement initiatives in partnership with local Admins and ASO Business Planning
  • Support Senior Director’s additional administrative tasks as needed
  • Manage offsite and meeting logistics to optimize team efficiency
  • Track offsite and key meeting dates — working closely with ASO Business Planning to align resources as needed
  • Assist with meal or refreshment coordination when leaders are unable to step away

Minimum Qualifications

  • Experience providing high-level administrative support to executives in a dynamic, fast-paced environment
  • Strong written and verbal communication skills with extraordinary attention to detail
  • 5+ years’ experience supporting high-level executives with administrative support including strategic calendar prioritization, event planning, travel logistics, expense reporting and project management

Preferred Qualifications

  • Demonstrated ability to take initiative, build trust and maintain strong cross-functional relationships
  • Extraordinary organizational, time management and administration skills with an exceptional response rate, solutions-oriented approach and relentless tenacity
  • Experience tackling ambiguous challenges with curiosity and creative problem solving

skills

  • Proven ability to handle confidential business matters with discretion while remaining calm and confident under pressure
  • Experience working effectively in a highly matrixed organization across time zones
  • Strong negotiation and interpersonal skills
  • Passion for building team culture and fostering a positive, productive work environment
  • Proficiency with Client Calendar, Client Mail, Client Keynote, Numbers, Quip, Slack, and other office systems

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”

Job Tags

Contract work, Local area,

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