Job Description

RECEIVING CLERK

Yountville, CA

Laying in the heart of Napa Valley, The Estate Yountville features two magnificent hotels that embody the perfect getaway and retreat. Surrounded by vineyards, Michelin-star restaurants and exquisite views in Yountville, our 22-acre haven sits among one the most coveted viticulture regions in the world. We invite our guests to immerse themselves in a redesigned Wine Country experience in a delightfully vino-cultured manner: two luxury hotels with decidedly different personalities – the vibrant Hotel Villagio and its sophisticated counterpart, Vintage House, a chic and tranquil sanctuary. A combined room-count of nearly 200 rooms and suites allows us to create a memorable experience for any occasion!

JOB SUMMARY

The Receiving Officer is responsible for verifying and processing all incoming goods to ensure they meet the hotel's established standards, procedures, and purchase specifications. This role plays a key part in maintaining accurate inventory records and ensuring timely documentation to support payment and reconciliation processes.

ESSENTIAL JOB RESPONSIBILITIES

• Receive and verify goods against approved purchase orders issued for various departments.
• Ensure that received items do not exceed the permissible overage limits and comply with the hotel's quality and specification standards.
• Coordinate with suppliers and internal departments to facilitate the proper handover and documentation of goods.
• Collect and verify delivery receipts, ensuring consistency in price, quantity, and product specifications with the purchase orders.
• Log all received items into the inventory tracking system by the end of each shift, without making unauthorized adjustments to orders.
• Immediately notify department heads of any discrepancies such as short deliveries, damages, or incorrect items.
• Review and validate incoming invoices for legal compliance and ensure optimal accuracy for payment processing.
• Maintain organized records of all receiving documentation for audit and reconciliation purposes.
• Collaborate with the Purchasing and relevant departments to ensure smooth inventory flow and communication.

REQUIRED QUALIFICATIONS:

• Bachelors Degree in Accounting, Finance, or related fields preferred
• Minimum of 2 years of experience in a similar position, preferably in the hospitality industry
• Proficiency in Microsoft Excel and inventory management systems
• Strong attention to detail and organizational skills

Hotel Villagio & Vintage House offer an attractive compensation and benefits package and the opportunity to be part of a dynamic team.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Hotel Villagio and Vintage House are equal opportunity employers (Minorities/Females/Disabled/Veterans) 

PM22

Compensation details: 23 Hourly Wage

PIb320bfaeb165-30492-37612600

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