Job Description

Job Description

Job Description

Benefits:

• Competitive salary
• Dental insurance
• Flexible schedule
• Free uniforms
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

Job Summary:

We are seeking a highly organized, bilingual (English/Spanish preferred) Administrative Assistant to support our Production Department . This role is critical in helping the department operate smoothly by providing administrative, analytical, and logistical support. The ideal candidate will have strong forecasting and data analysis skills, inventory management experience, and the ability to solve problems proactively in a fast-paced environment.

Key Responsibilities:

• Assist Production Manager and Supervisors with daily administrative operations

• Maintain and update production schedules, inventory records, and reports

• Use Microsoft Office tools, particularly Excel, to analyze data and prepare accurate reports

• Assist in forecasting needs for labor, inventory, or materials

• Track and manage inventory levels, coordinating with procurement as needed

• Handle incoming and outgoing communications (calls, emails, messages)

• Support customer service efforts by resolving issues quickly and professionally

• Help coordinate between departments to ensure timelines and goals are met

• Maintain accurate records and filing systems

• Support with timesheets, attendance records, and staff scheduling

• Take initiative to identify and resolve administrative issues

Qualifications:

• Bilingual (English/Spanish) Required

• Minimum 2 years of administrative experience in a production or warehouse environment

• Strong experience with forecasting, data analysis, and inventory management
  
  
• Proficient in Microsoft Office Suite especially Excel (pivot tables, formulas, charts)

• Excellent communication, organizational, and problem-solving skills

• Ability to work independently and prioritize tasks under pressure

• High attention to detail and accuracy

• Experience in the production, manufacturing, or logistics industry preferred

Preferred Traits:

• Proactive and resourceful attitude

• Able to manage multiple priorities efficiently

• Comfortable working in a production environment and interacting with warehouse personnel

• Familiarity with ERP or inventory software is a plus

Job Tags

Work at office, Flexible hours,

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