Job Description

Job Description

Job Description

GreenSavers Production Assistant

Purpose:

The Production Assistant plays a vital role in supporting the daily operations of the Production Department, with a primary responsibility of managing the full permitting process from application to closure through various construction projects. Reporting directly to the Field Team Manager, this position also provides administrative and logistical support across teams, including assisting with HR documentation, timesheet revisions, reporting tasks, and office supply management. The Production Assistant serves as a key liaison between GreenSavers and clients during the permitting process and collaborates with various departments to ensure smooth project execution and office operations.

Reports to:

Field Team Manager and the Director of Operations

Manages:

None

Core Values:

• Passionate about Building Performance
• Pride in Work
• Continuous Self-Improvement
• Growth-Oriented
• Can-Do Attitude
• Team-Focused

Top Responsibilities:

• Apply for, schedule, document, and successfully close construction permits for the various types of projects that we complete
• Maintain accurate records and documentation of all permits and their respective spreadsheets
• Become a liaison between GreenSavers and the client throughout the permitting process by answering questions and assisting them with their permit until its closure
• Assist the Logistics team with various tasks, such as preparing job documentation and more
• Aid the Field Team Manager with the organization and documentation of HR records
• Assist the Field Team Manager with time sheet revision
• Help the Field Team Manager with different reporting tasks
• Assist with purchasing office materials.
• Help with the day-to-day logistical operations of the office including driving materials to jobsites, helping unload/move materials in our shop or office, among other duties as assigned
• Coordinate and collaborate with other employees and departments to achieve goals
• Assist the Project Coordinator team with various tasks such as collecting data, both in and out of the office
• Aid the scheduling team by communicating with clients for various appointments
• Other duties as assigned

Additional Leadership Responsibilities:

• None at the moment

General Responsibilities

• Read, understand, and follow guidelines laid out in the most recent GreenSavers Employee Handbook
• If you operate a company vehicle, you must meet GreenSavers requirements for licensed drivers
• Always follow company guidelines for harassment, violence and bullying in the workplace
• Punctuality and reliability are key to being a successful employee with GreenSavers
• Represent the GreenSavers brand well, especially while interacting with clients
• Always follow company guidelines for harassment, violence and bullying in the workplace

Qualifications:

• At least 1 year of experience in an office setting working in a collaborative environment
• Prior experience in processing construction permits and building codes are a major advantage
• A history of great client communication and customer service. This employee must have exceptional verbal and written communication skills
• Ability to maintain organization of various documents and spreadsheets
• Knowledge of the HVAC, Weatherization, and Window industries is very beneficial
• Spanish fluency is a major plus
• A hirable driving history is a must have, a record indicating the candidate is a safe and responsible driver
• Ability to gracefully balance various tasks simultaneously

We are looking to hire someone as a general assistant to our production department.

The role will work directly under the Field Team Manager, it's a full-time position, but it is somewhat of a flexible role. The goal of this employee is to aid essentially the whole department by doing a little bit of everything.

No specific software is needed for the role but familiarity with google sheets/ excel, and Microsoft office/ google suites are useful to have.

Work Hours: 8 am to 5:00 pm Monday through Friday

Pay: $22.00 - $26.00

Our Benefits:

• 75% employer-covered medical, vision & life insurance
• Simple IRA with a 3% company match
• 2 weeks paid vacation, prorated after 90 days, replenished fully each January
• 6 paid holidays
• 5 paid sick days
• Company-paid industry-related training
• Phenomenal company culture, Dog-friendly offices, Fully stocked fridge with snacks, drinks, coffee, and espresso machine. Quarterly happy hours, summer BBQs. Company and/or departmental trips - 2-3 team building and achievement trips per year, such as skiing and snowboarding, cat skiing, snowshoeing, white water rafting, race car driving, etc. Annual company retreat - this year, we're going to the beach; in previous years, we were camping.

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