Job Description

Position Description: The Finance Manager will perform higher-level accounting and payroll functions as well as provide technical oversight and guidance to the Administrative Assistant on payroll, accounts payable and receivable, and other day-to-day financial tasks. The Finance Manager will assist the Administrative Assistant on project-related financial practices as-needed, and will advise the Executive Director on improvements to Commission financial policies and practices.

A Day in the Life: Build a better future. Collaborate with service driven colleagues. Make lasting change. These values are embedded in our culture, and we’re looking for a part-time Finance Manager who will contribute to our work. We create a supportive and productive team through a hybrid work arrangement that balances in-office and remote work, blending individual autonomy with team engagement. We offer optional benefits and opportunities for growth; however, this position will be highly-focused on the tasks outlined in this position description, with no “other duties as assigned.”

This position is perfect for an experienced servant-leader who is seeking a low-stress “Encore Career,” or individual seeking a flexible work/life balance that allows you to continue honing your skills. Experienced individuals will also have the opportunity to mentor the next generation of administrative professionals. The work will put you on an inter-generational team of life-long learners, and let you practice your craft while growing new skills through team engagement and professional development.

About Us: We have been providing southwestern Wisconsin with community and economic development services for 55 years. We advocate for necessary and positive change grounded in a history of agriculture, food production, manufacturing, small businesses development, and abundant natural resources. Our staff are interdisciplinary and service driven. Read our Strategic Plan here:

Location: The Finance Manager will begin in our Platteville office and may adapt a hybrid work schedule once acclimated to the duties. Extended remote work options and leave are possible due to the position’s flexibility once regularly-scheduled deadlines and tasks are fully understood.

Tasks and duties:

Bi-weekly duties include back-up support to the Administrative Assistant on payroll processing

Monthly duties include:

• Reconcile bank statements
• Verify and prepare monthly journal entries
• Reconcile payroll deductions (life & health insurance, WRS retirement withholdings, etc.)
• Reconcile accounts receivable
• Create monthly financial reports (balance sheet and revenue & expense statement)

Quarterly duties include:

• Create financial reports for use in accounts payable and for review by the SWWRPC Commission (balance sheet, statement of operations, treasurer’s report of invoices, etc.)
• Verify and prepare of monthly journal entries
• Verify and reconcile payroll reports (941 report, unemployment, etc.)
• Conduct “spot audits” of vouchers and checks for compliance with SWWRPC policies 
• Annual duties include:
• Prepare and distribute 1099 forms for staff
• Verify and reconcile annual payroll reports (W-2, WI state withholding report)
• Assist the Executive Director with preparation of annual Total Benefit Statements for staff
• Periodic duties may occur throughout the year and will be scheduled to fit within regular working hours:
• Support the Executive Director in overall fiscal health and performance measurement analysis
• Support in any tasks that require a separation of duties

Requirements:

• Demonstrated expertise in accounting and payroll practices listed above.
• Demonstrated experience with public sector financial procedures (GASB) is desirable.
• Demonstrated effective oral and written communication skills.
• Competency with Microsoft Office suite and experience with, or desire to learn, payroll and accounting software.

Education and experience: A degree in accounting or finance is preferred. CPA and public sector finance and accounting experience are highly desirable. Education and experience in the operational fields listed above is required. Sufficient years of practical experience in a related field and strong references may substitute for the degree.

Estimated use of time: This position is a 0.25-0.30 FTE position, or 10-12 hours per week averaged across the year. These hours will fluctuate based on the recurring cycle of deliverables, and may range from 0-20 hours depending on the weekly or quarterly deadlines. The schedule is flexible, but will require regularity for monthly reconciliations and quarterly financial reporting.

• Financial management duties (accounting, payroll, etc.): 90%
• Other administrative functions (staff and Commission Board meetings): 10%
• Staff team events: additional hours for attending team outings are available to the Finance Manager as desired

Compensation : The hourly rate for this position is between $40 and $61 per hour, depending on qualifications. The wage will be set accordingly based on the applicant’s demonstration of the necessary and desirable qualifications noted above, and demonstrated ability to complete the duties outlined in this position description. There are no supervisory duties associated with this position. SWWRPC pays for continuing education and maintenance of certifications tied to job duties. This is a permanent, part-time position.

Negotiable benefits:

• Participation in bi-annual staff outings such as visiting historic and tourist sites across southwest Wisconsin or canoe outings on the Wisconsin River.
• Ability to grow new skills and take on small projects if desired.
• Opportunity to formally mentor, or informally advise, young and mid-career professionals.

Applications are due by 5:00 PM on April 11, 2025 and will be accepted until a candidate is found. First round interviews will begin the week of April 14.

SWWRPC is fully committed to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by state or local law. We are dedicated to providing a work environment free from discrimination and harassment and where employees are treated with respect and dignity.

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