Job Description
Position Summary:
Our client is seeking an experienced and highly organized Office Manager to oversee the day-to-day administrative operations of a dynamic property management office. The ideal candidate will be a proactive, detail-oriented professional with excellent communication and multitasking skills, and experience supporting residential and/or commercial property operations. This role plays a critical part in ensuring smooth internal processes and exceptional support to property staff, tenants, and vendors.
Key Responsibilities:
Manage the daily operations of the office, including administrative processes, supplies, mail, scheduling, and office systems
Serve as a central point of contact for tenant communications, maintenance requests, and vendor coordination
Assist property managers with lease documentation, renewals, and compliance tracking
Maintain organized records of leases, insurance certificates, maintenance logs, and vendor contracts
Process accounts payable and receivable functions related to property expenses and rent collection
Oversee preparation and distribution of tenant notices, reports, and correspondence
Support onboarding of new tenants, including application processing and lease file creation
Track work orders and coordinate with maintenance teams to ensure timely completion of service requests
Assist with budgeting, financial reporting, and monthly expense reconciliations
Ensure compliance with property management regulations and company policies
Provide administrative support for team meetings, property inspections, and tenant relations activities
Qualifications:
2+ years of office management or administrative experience, preferably in property management or real estate
Strong organizational and problem-solving skills
Excellent verbal and written communication abilities
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and property management software (e.g., AppFolio, Yardi, Buildium) preferred
Ability to handle confidential information with discretion
Self-starter with a customer-focused mindset and the ability to manage multiple priorities
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
Job Tags
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