Office Assistant Job at Pharmacy Care Center, Hialeah, FL

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  • Pharmacy Care Center
  • Hialeah, FL

Job Description

Job Description

Job Description

  • answer phones and transfer to the appropriate staff member
  • take and distribute accurate messages
  • greet public and clients and direct them to the correct staff member
  • coordinate messenger and courier service
  • receive, sort and distribute incoming mail
  • monitor incoming emails and answer or forward as required
  • prepare outgoing mail for distribution
  • fax, scan and copy documents
  • maintain office filing and storage systems
  • update and maintain databases such as mailing lists, contact lists and client information
  • retrieve information when requested
  • update and maintain internal staff contact lists
  • co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards
  • type documents, reports and correspondence
  • organize travel arrangements for staff
  • co-ordinate and organize appointments and meetings
  • assist with event planning and implementation
  • monitor and maintain office supplies
  • ensure office equipment is properly maintained and serviced
  • perform work related errands as requested such as going to the post office and bank
  • keep office area clean and tidy
  • High School Diploma or equivalent
  • business college training an advantage
  • previous office experience may be requested but this can also be entry level position
  • competent computer skills including MS Office, Excel and QuickBooks
  • internet skills including use of e-mails, group messaging and data collection
  • numeracy and literacy skills
  • Must be Bilingual (English and Spanish) 

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