Job Description

Job Description

Job Description

• answer phones and transfer to the appropriate staff member
• take and distribute accurate messages
• greet public and clients and direct them to the correct staff member
• coordinate messenger and courier service
• receive, sort and distribute incoming mail
• monitor incoming emails and answer or forward as required
• prepare outgoing mail for distribution
• fax, scan and copy documents
• maintain office filing and storage systems
• update and maintain databases such as mailing lists, contact lists and client information
• retrieve information when requested
• update and maintain internal staff contact lists
• co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards
• type documents, reports and correspondence
• organize travel arrangements for staff
• co-ordinate and organize appointments and meetings
• assist with event planning and implementation
• monitor and maintain office supplies
• ensure office equipment is properly maintained and serviced
• perform work related errands as requested such as going to the post office and bank
• keep office area clean and tidy
• High School Diploma or equivalent
• business college training an advantage
• previous office experience may be requested but this can also be entry level position
• competent computer skills including MS Office, Excel and QuickBooks
• internet skills including use of e-mails, group messaging and data collection
• numeracy and literacy skills
• Must be Bilingual (English and Spanish) 

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