Office Administrator & Receptionist Job at VPI Working Solutions - Vaughan, Canada

MEVreDhrNStpSlRqNWoxODlROFlndWdHL2c9PQ==
  • VPI Working Solutions - Vaughan
  • Canada

Job Description

Job Description

Job Description

JOB RESPONSIBILITIES:

Receptionist Duties:

  • Answer and direct phone calls.
  • Greet and assist visitors.
  • Maintain a welcoming reception area.
  • Maintain the visitor log.

Office Management:

  • Manage office supplies, ensuring the availability of necessary items.
  • Oversee mail and courier services.
  • Coordinate parking, building access, and other logistical support.
  • Manage office-related vendor relationships (e.g., cleaners, suppliers).

Document Formatting:

  • Assist with preparing, formatting, and proofreading documents such as reports, proposals, and presentations.
  • Ensure documents meet company standards for quality and consistency.

Document Control:

  • Implement and maintain document control processes for engineering projects.
  • Ensure accurate filing, retrieval, and distribution of project documents.
  • Monitor document revisions and ensure proper version control.
  • Ensure compliance with project documentation requirements and standards.

Other Duties:

  • Support event coordination (e.g., internal meetings, workshops), including booking rooms and ordering meals if necessary.
  • Assist in onboarding new staff with office setup.
  • Perform additional administrative tasks as needed.

Key Skills:

  • Strong verbal and written communication skills for handling phone calls, visitors, and document preparation.
  • Ability to multitask, prioritize responsibilities, and maintain attention to detail in office operations and document management.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) with expertise in document formatting and familiarity with document control systems.
  • Efficient in managing multiple tasks, meeting deadlines, and prioritizing document control and administrative duties.
  • Professional, friendly approach in dealing with clients, vendors, and colleagues, with strong interpersonal skills.
  • Attention to detail and accuracy in managing documents.
  • Ability to manage time effectively and prioritize tasks.
  • Ability to work independently with minimal supervision.
  • Professional, approachable demeanor with a customer-service mindset.
  • Sense of ethics and adherence to organizational values

Summary of Qualifications & Requirements:

  • Post-secondary education in office administration or related field preferred.
  • 4-8 years of experience in office administration or management; prior experience in document control is an advantage.
  • Proficient in Microsoft Office and familiar with document control processes, including version tracking and compliance.
  • Independent, proactive, adaptable to changing priorities, and a strong team player.
  • This role requires in-office presence from Monday to Friday, working 40 hours per week and between 9 AM to 4 PM (minimum).
  • Flexibility to handle multiple roles and adapt to changing priorities.
Company Description

VPI is working with the employer to find suitable candidates and help fill this position. We are not a placement agency, we partner with employers in the community to post jobs and recruit qualified candidates on their behalf. As an Employment Ontario service provider, we offer free programs and services to help job seekers find meaningful work.
Applicants must live in Ontario, Canada, and legally entitled to work in Canada
Positions are not suitable for International Students

Company Description

VPI is working with the employer to find suitable candidates and help fill this position. We are not a placement agency, we partner with employers in the community to post jobs and recruit qualified candidates on their behalf. As an Employment Ontario service provider, we offer free programs and services to help job seekers find meaningful work.\r\nApplicants must live in Ontario, Canada, and legally entitled to work in Canada \r\nPositions are not suitable for International Students

Job Tags

Monday to Friday,

Similar Jobs

Validation & Engineering Group

MV01-050925 Sr. Scientist Lead Investigator Job at Validation & Engineering Group

 ...Medical Devices industries in the following areas: Laboratory, Compliance, Computer, Engineering, Project Management, Validation, and...  ...standards for the following position: ~ Senior Scientist Lead Investigator Provides operational, scientific expertise and... 

BDS Connected Solutions

AMD Market Trainer Job at BDS Connected Solutions

At a GlanceEarn weekly pay with BDS! AMD is the heartbeat behind our everyday devices and the innovator behind future products. As a part-time AMD Market Trainer, you will differentiate AMD in the retail space related to brand preference and measurable impact. You... 

Frasco, Inc.

Investigator Job at Frasco, Inc.

DescriptionABOUT US: Frasco Investigative Services, a division of Frasco, Inc., provides unparalleled quality investigations throughout...  ...Frasco is a full-service investigation corporation serving the insurance, legal, employment, and entertainment communities. Our client... 

Thind Management

Bistro Restaurant Server Job at Thind Management

 ...dietary restrictions with care and communicate them accurately to the kitchen staff Collaborate effectively with the kitchen and bar staff to ensure timely preparation and delivery of orders Double-check orders of accuracy and presentation before serving them to... 

MasTec

Directional Drill Operator Job at MasTec

MasTec - JobID: 46763 [Heavy Equipment Operator / Loader Operator] As a Directional Drill Operator at MasTec, you'll: Operate directional drill equipment to bore underground pathways for utility installation; Maintain and repair equipment as needed; Follow safety protocols...