Job Description

Job Description

Executive Administrative Assistant – Browns Summit, NC

Location: Browns Summit, NC

Job Type: Full-Time | On-Site

Experience Level: Senior (5+ years)

About the Role

We are seeking a highly organized, proactive, and professional Executive Administrative Assistant to support our senior leadership team and manage front desk operations at our Browns Summit facility. This role combines executive-level administrative support with office coordination responsibilities , requiring exceptional communication skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities

Executive Administrative Support

• Manage complex calendars and schedules for C-suite and VP-level executives.
• Draft and edit executive reports, presentations, and correspondence.
• Screen and manage phone calls, emails, and messages.
• Coordinate domestic and international travel arrangements.
• Prepare and submit expense reports (e.g., Concur or similar systems).
• Organize meetings, prepare agendas, and document meeting minutes.
• Maintain strict confidentiality on sensitive matters.

Front Desk & Office Coordination

• Greet and assist visitors, vendors, and employees professionally.
• Manage incoming calls, mail, and deliveries.
• Oversee visitor access and security protocols.
• Maintain a clean and organized reception and office environment.
• Support office needs such as meeting room setup, catering, and supplies.

A ccounts Payable / Accounts Receivable Support

• Assist with AP/AR tasks including invoice coding and data entry.
• Track outstanding payments and vendor invoices.
• Reconcile expenses and vendor statements.
• Support monthly financial close processes and maintain accurate records.

QualificationsEducation:

• Bachelor’s degree or equivalent experience (preferred).

Experience: 5+ years supporting C-suite or VP-level executives.

Technical Skills:

• Advanced Microsoft Excel (pivot tables, VLOOKUP, formulas).
• Proficient in Microsoft Office Suite (Word, Outlook, PowerPoint).

Other Skills:

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Professional demeanor and ability to maintain confidentiality.

Preferred Qualifications

• Experience preparing executive-level reports and board materials.
• Familiarity with Microsoft Teams, SharePoint, or similar tools.
• Background in AP/AR processes or financial systems.
• Experience in a fast-paced, high-confidentiality corporate environment.

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