Job Description

Job Description

Job Description

A fast-growing start-up in Santa Monica is hiring an Executive Assistant on a contract-to-hire basis. The role requires an onsite presence, where the chosen candidate will support several executives by managing administrative tasks, ensuring efficiency in the day-to-day operations, and handling high-priority responsibilities with professionalism and discretion.

Key Roles and Responsibilities:

• Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements to optimize their time and ensure smooth workflows.

• Prepare and manage expense reports, meeting materials, and correspondence on behalf of the executives, maintaining a high level of accuracy and confidentiality.

• Act as a liaison between executives and both internal teams and external stakeholders, ensuring timely and clear communication.

• Anticipate the needs of executives by identifying ways to improve efficiency, streamline workflows, and proactively manage challenges before they arise.

• Support the office as needed with managing office supplies, vendor relationships, facility maintenance needs and meeting set-up.

The ideal candidate will have 5+ years of Executive Assistant experience, ideally in a fast-paced or high-growth environment. Proficiency with tools such as Google Workspace, Slack, and Zoom is required. A bachelor’s degree is preferred but not mandatory for candidates with strong organizational skills and demonstrated expertise in supporting high-level executives. This onsite role that can pay $85-95k once permanent.

• Minimum of 4 years of experience as an Executive Assistant, preferably in a fast-paced or high-growth setting.
• Proficiency in Google Workspace, Slack, and Zoom, with the ability to adapt to new tools quickly.
• Strong organizational skills and attention to detail, ensuring accuracy in all deliverables.
• Excellent communication and interpersonal abilities to interact effectively with executives, teams, and external stakeholders.
• Proven ability to manage multiple tasks and priorities under tight deadlines.
• Bachelor’s degree is preferred but not required for candidates with significant relevant experience.
• Experience with travel arrangements, event planning, and vendor management.
• Demonstrated discretion and professionalism in handling confidential information.

Job Tags

Permanent employment, Contract work, Work at office,

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