Events Coordinator
Location: Hybrid - Columbus, OH
Salary Range: $45,000 - $55,000 per year
Position Summary
We are seeking a detail-oriented and proactive Events Coordinator to join our growing team. Reporting to the Director of Events, the Events Coordinator will oversee all logistical aspects to ensure seamless event experiences. This is a fantastic opportunity for an enthusiastic events professional to contribute to a mission-driven, Christian faith-based nonprofit organization while working in a dynamic and collaborative environment.
This position comes with a comprehensive benefits package, including hybrid work flexibility, health insurance (medical, dental, vision, HSA), life insurance, long-term disability coverage, and a 403(b) retirement plan with employer matching. Additional benefits include paid time off (vacation, holidays, personal days, and sick time), leave for compassionate care, parental leave, jury duty, and access to an employee assistance program.
Key ResponsibilitiesCollaborate with event planning teams for site selection, contract negotiations, and logistics.
Manage all aspects of event execution, including pre-event preparations, onsite coordination, and post-event follow-up.
Oversee event registrations, confirmations, payments, itineraries, and attendee accommodations.
Coordinate travel, lodging, meeting spaces, A/V needs, and meal functions.
Ensure all event venues meet accessibility and attendee requirements.
Negotiate and manage vendor contracts, room blocks, and service agreements.
Facilitate communication with event stakeholders, including speakers, vendors, and attendees.
Conduct venue site visits and provide recommendations based on evaluations.
Process event-related payments and reconcile financial reports in coordination with the finance team.
Develop and maintain event timelines, reports, and procedural documentation.
Utilize event management software to create efficient registration processes and generate reports.
Provide administrative support to leadership, including calendar management and travel coordination.
Associates or Bachelors degree preferred.
2+ years of experience in event coordination or a similar role.
Strong organizational, communication, and problem-solving skills.
Ability to manage multiple projects and meet deadlines in a fast-paced environment.
Proficiency with event management software and Microsoft Office Suite.
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