Job Description
In conjunction with other team members, the Calendar Clerk is responsible for maintaining and updating attorney calendars for all of Albert & Mackenzie's offices.
Calendar Clerk Duties:
Schedule applicant depositions and doctor depositions as requested by attorneys.
Set up meetings with witnesses/employers and calendar.
Set up conference calls.
Record all deposition information in A1 (case management software) and Outlook calendar.
Arrange court reporter, interpreter, transportation, as needed and notice all parties.
Generate and send out hearing notices to parties.
Review notices of depositions sent by other parties and record in A1 and calendar. Notify handling attorney.
Process all Notice of Hearings from WCAB, including enter information into A1, notify handling attorney, send notices to parties.
Use EAMS search tool as necessary to confirm case parties/Update parties.
For doctor depositions, request payment from client using appropriate form letter. Follow up that payment is received on timely basis.
Record all information related to depositions into A1.
Calendar vacations, appointments and any possible conflicts for attorneys in A1 calendar.
Print, arrange and tab documents for walk thrus.
Confirm all depositions with AA’s office, court reporter's office and interpreter's office.
Assist with other tasks as needed.
Skills and Experience:
The ideal candidate for the Calendar Clerk will be extremely detail oriented, have the ability to prioritize multiple tasks, be technically savvy, and have excellent follow through. In addition, strong communication skills, both verbal and written, as well as proficiency in Microsoft Office software, especially Outlook, Word, and Excel are desired. Knowledge of A-1 and/or E-filing a plus. The Calendar Clerk role is a fast-paced, high volume position, that requires critical thinking skills, and the ability to problem-solve. With exposure to many facets of the firm, the Calendar Clerk is an excellent entry into a law firm environment for the right candidate.
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