Job Description

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Join to apply for the Associate, Project Events role at Milken Institute

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This range is provided by Milken Institute. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$28.85/hr - $31.25/hr

About The Milken Institute
The Milken Institute is a globally minded, publicly supported, non-partisan, and nonprofit think tank headquartered in Santa Monica, with offices in Washington, DC, New York, London, Abu Dhabi, and Singapore. For the past three decades, the Milken Institute has served as a catalyst for practical, scalable solutions to global challenges by connecting human, financial, and educational resources to those who need them. Guided by a conviction that the best ideas, under-resourced, cannot succeed, we conduct research and analysis and convene top experts, innovators, and influencers from different backgrounds and competing viewpoints. We leverage this expertise and insight to construct programs and policy initiatives. These activities are designed to help people build meaningful lives, in which they can experience health and well-being, pursue effective education and gainful employment, and access the resources required to create ever-expanding opportunities for themselves and their broader communities.
The Milken Institute’s events and programmatic activities, involve the exchange of ideas with leaders from around the world. The Institute hosts more than 200 events each year, with our annual flagship event, Global Conference, bringing together 4,500+ participants from around the world, featuring more than 900+ speakers throughout 200+ sessions over the course of the event.
About MI Strategic Philanthropy
One of four pillars at the Milken Institute, MI Strategic Philanthropy advises individuals, corporations, and foundations on the most strategic ways to ensure their philanthropic investments make an equitable, transformative impact, and offers tools and recommendations for making philanthropy more effective. In addition to in-depth research, reports, and guides, we design and build programs including, funding initiatives, research collaboratives, large-scale innovation programs, and high-level events. Finally, we also foster peer learning communities to accelerate knowledge-sharing and promote partnership. MI Strategic Philanthropy’s three portfolio of programmatic work include SPARC (Science Philanthropy Accelerator for Research and Collaboration), Environmental & Social innovation Philanthropy (ESI), and Philanthropy Leadership Collective (PLC).
About The Position
MI Strategic Philanthropy is looking for a talented event management specialist with impeccable attention to detail to support project event planning in collaboration with project leads and partner foundations. The Milken Institute integrates high quality, dynamic events as a key part of philanthropic strategy development. The associate will work in a variety of ways to drive greater efficiency and ensure the logistical success of the Pillar’s diverse portfolio of events. In addition to administrative support, the associate will be responsible for the overall organization, record keeping and data management of event planning processes such as venue research, travel coordination, vendor sourcing, external material creation and attendee communication for all project events throughout the year.
Responsibilities

• Support event planning efforts for MI Strategic Philanthropy events. These events range from virtual sessions to in-person events, ranging from roundtables and salon dinners, to multi-day retreats.
• Assist with processing invoices, tracking expenses and other budget management support.
• Conduct research of and outreach to potential venues such as hotels, restaurants and special event spaces.
• Track and manage attendees’ registration details—to include travel, food, and accommodations.
• Function as the liaison between the Institute’s designated travel agent and event attendees to coordinate air travel when necessary.
• Draft external communications and event related materials.
• Manage daily correspondence with attendees and be responsive to inquiries, concerns, and logistical questions.
• Duties as assigned.
  

Requirements

• Bachelor’s degree required with at least (2) years of relevant experience in event planning, project management, hospitality or venue management.
• An acute sense of organization and an understanding of process and logistics.
• Ability to balance multiple projects at a time in a fast-paced environment and handle large volumes of data.
• Innovative problem-solver who can generate workable solutions and resolve issues. Always thinking of how to make something better, smarter, and more efficient.
• Motivated self-starter and hard worker displaying high productivity and follow-through in all areas of responsibility.
• Team-oriented individual who takes direction well, seeks out tasks when work is completed and assists colleagues to ensure collective goals and deadlines are achieved.
• An attitude of "no job is too small" and meticulous attention to detail.
• Strong interpersonal skills and ability to interact positively and confidently with all levels of an organization.
• Effective oral and written communication skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint). Familiarity with Cvent and Salesforce is a plus.
  

Working Conditions & Travel Requirements
This position will work in a professional office environment. This person may be required to travel occasionally to local venues to assist with events as needed, requiring occasional work outside of traditional hours. Additionally, this position requires interacting virtually on a regular basis with Milken Institute staff based in other locations in the United States and around the world.
Note
We are interested in qualified candidates who are eligible to work in the United States. Please note, we are not sponsoring visas at this time, being authorized to work in the U.S. is a precondition of employment.
This position will work a hybrid schedule consisting of three (3) days per week reporting in-person to the Washington, DC office location (Tuesday – Thursday), with the remaining two (2) days working remotely. Please understand, this schedule is subject to change at the Institute’s sole discretion.
The statements herein are intended to describe the overall nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.
Please submit resume and cover letter illustrating how your experience and skills will contribute to the department and any unique qualities you bring to the position. If applying via Indeed, please upload your resume and any supporting documentation as one attachment. Any application that does not include both a resume and cover letter will be rejected. If you are unable to complete this application due to a disability, contact our Human Resources department to ask for an accommodation or an alternative application process.
Our Culture
The Milken Institute is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability or status as a veteran.
Every person at the Milken Institute is treated with respect, supported with resources and training, and exposed to a broad range of experiences. We foster a space for growth with opportunities to share knowledge and passion with both clients and colleagues. We are committed to building a diverse workforce and creating an inclusive environment where everyone can thrive. Our leadership is actively involved in our commitment to diversity and inclusion, and fostering a culture that creates opportunities for everyone.
Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan - 403b (5% match)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Personal, Vacation, Sick & Public Holidays)
• Family Leave (Maternity & Paternity)
• Fertility Support
• Short-Term & Long-Term Disability
• Flexible Spending Account (FSAs)
• Pet Insurance Discount
• Training & Development:
• LinkedIn Learning – over 15,000 self-guided classes offered
• Annual Mentor Program
• Wellness Resources:
• Employee Assistance Program
• CALM app membership

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Think Tanks

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Job Tags

Holiday work, Full time, Contract work, Temporary work, Local area, Remote job, Flexible hours, 3 days per week,

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