Job Description
Provide high-level administrative support to a member of the Propulsion Systems global leadership team. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities across multiple time zones.
Key Responsibilities include but not limited to:
Manage executive calendars, meeting agendas, and conference calls for global leadership.
Arrange domestic and international travel, including flights, ground transportation, and hotel logistics for heavy travel schedules.
Coordinate meetings and events with internal teams, external partners, and industry stakeholders.
Interface with external parties (suppliers) and assist in scheduling operational meetings.
Collaborate with other executive assistants and senior leadership to organize global leadership events and offsites.
Prepare presentations, reports, and briefing materials for high-level meetings.
Handle confidential information with the highest level of integrity.
Be available “on-call” to meet executive needs while traveling, using electronic communication tools.
Support facilities coordination, including seating arrangements and assisting suite coordinators.
Manage office supply requests and ensure timely procurement of materials.
Requirements
High School diploma required; Associate or Bachelor’s degree preferred.
Minimum 5+ years as an Executive Assistant, preferably supporting senior leadership in a global organization.
Strong PC skills including Excel, Word, PowerPoint, OneNote, and virtual collaboration tools (Teams, SharePoint).
Ability to interact professionally with senior leadership and external partners.
Highly organized, self-motivated, and able to multi-task in a fast-paced environment.
Flexible and adaptable to changing priorities; strong attention to detail.
Availability to support executives outside standard business hours when needed.
This role ensures seamless operations for a global leader, enabling strategic focus and organizational success.
Company DescriptionFounded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development. Kyyba is an Equal Opportunity Employer. Kyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other bFounded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.\r\n\r\nAt Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.\r\n\r\nKyyba is an Equal Opportunity Employer.\r\n\r\nKyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other b
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