Job Description

Job Title: Accounting Payable Specialist

Location: Newport Beach, CA (Hybrid – 2 days onsite, near the airport)

Type: Contract (3–4 months)

Pay Range: $27–$33/hour

Position Overview

We are seeking a detail-driven Accounts Payable Specialist for a 3–4 month contract opportunity in Newport Beach. This hybrid role requires two days per week onsite and focuses on accounts payable, fixed asset tracking, and prepaid expense management. The ideal candidate will be comfortable working independently and collaborating with cross-functional teams while supporting ongoing finance operations.

Key Responsibilities

• Process vendor invoices with proper coding and departmental/branch allocations; prepare weekly check runs and maintain vendor records
• Ensure vendor files include completed W-9 forms and identify those requiring year-end 1099 reporting
• Review AP items for capitalization eligibility under internal policy, assign asset types, and input qualifying assets into tracking software
• Assist with monthly depreciation runs and confirm that net fixed asset balances align with the general ledger
• Track prepaid expenses according to accounting policy, record new entries, and handle monthly amortization; support monthly reconciliations between the prepaid system and GL
• Assist with annual filing of 1099 forms and timely distribution to applicable vendors
• Organize off-site record storage when needed based on internal retention policy
• Complete required banking and system training as needed, and stay current with software updates related to AP and fixed assets
• Post journal entries to the general ledger as directed

Qualifications

• Prior experience with accounts payable, fixed assets, and/or prepaid expense management
• Strong attention to detail and the ability to meet deadlines
• Familiarity with general ledger entries and reconciliations
• Comfortable working in both remote and in-office environments
• Ability to interpret internal accounting and retention policies

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